From the Main Navigation select Items under Money.
Click on the New Item button on the right.
A Sidebar window will open where you can enter the Details for this New Item
Give the Item a name. This will be appear in the Line Item summary when used in your Quotes, Invoices and Expenses.
Enter any specific details that are relevant to this Item. These will appear in the Line Item Details when used in your Quotes, Invoices and Expenses. You can chose to include instructional information as these details will also populate the Task details when created from your Quote.
This allows you to organise and group items in the Items lis
Unit
You can select whether or not you Buy, Sell or both. This will determine if this Item appears in your Items list when in a Quote, Invoice or Expense. For instance if you set this to Buy only then this Item will not appear in the Items list when you are creating a Quote or Invoice. Similarly if you only selected the Sell Item then this will mean the Item will not appear as an option when creating Line Items in an Expense.
For example, you may regularly have the need to add Bank Fees as an expense. In which case you could set up an Item called Bank Fees. And because you unlikely to be a bank you will probably not be creating invoices where you charge BAnk Fees. In this instance you only need to have the Bank Fee Item appear when creating Expenses,
This is the amount it costs you to purchase this product or service. This amount will automatically populate the Line Items in an Expense.
This is the price that you wish to charge. Of course this should be a greater amount than the Purchase Cost but it doesn’t have to be. It’s up to you to determine. This amount will automatically populate the Line Items in a Quote or an Invoice.
This is the Ledger Account (Expense Account) that will be automatically populated when you select this Item. It should only be an Expense account and you can only set an Expense Account Type here for obvious reason.
This is the Ledger Account (Income Account) that will be automatically populated when you select this Item. It should only be an Income Account and you can only set an Income Account Type here for obvious reason.
An Owner, Super Admin, or Accountant User can change (override) this Account Type in any Quote, Invoice or Expense. Not only will they have to know what they’re doing but have a good reason to change it. And generally this is the domain of your book keeper or accountant so if you’re not sure it is sensible to ask them. If they don’t know then you’re really in trouble. Time to find a new Accountant or Book Keeper.
This is the default Tax that will be automatically set when you choose this Item in any Quote, Invoice or Expense. This is the Tax that you will report on Purchases
This is the default Tax that will be automatically set when you choose this Item in any Quote, Invoice or Expense. This is the Tax that you will report on Sales.